You are here:

Last reviewed on 21 May 2021
Ref: 35249
School types: All · School phases: All

Find out how long you need to retain school records for, and why and how you should establish a retention schedule. Plus, learn how to dispose of data securely.

You must not retain personal data for 'longer than necessary'

This is one of the 7 principles of the UK GDPR

You’ll need to work out what ‘necessary’ means for the personal data you hold. Consider why you need to keep any pieces of personal data, and make sure you’re able to justify the decision you take. And remember that some types of data must be kept for a specific amount of time.

Make sure staff know what they can and cannot keep

Data protection is the responsibility of all staff. Download our GDPR cheat sheet to help staff understand what they need to know, and display our GDPR posters in staff rooms and offices to make sure everyone's informed.

Consult the IRMS toolkit for statutory retention periods

See pages 66 to

More from The Key

KSG_Graphic_3x1_5_600x900.jpg

Bitesize training with a big impact

Our on-demand training has your whole board covered and lets them learn at a time and pace that suits them.

Help your new governors hit the ground running with our expertly-designed induction training, and our role-specific courses support your link governors develop key skills and confidence in their role.

Illustration_INSET_ads_cut.original.jpg

New eLearning: DSL refresher training

Your DSL’s training should be refreshed at least once every 2 years. 

Designed in collaboration with safeguarding experts, our 2.5 hour online refresher training course reminds DSLs how to put their knowledge into practice, with in-depth, real-world scenarios.

 

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.