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SEN provision mapping
- 1 What is a provision map?
- 2 KeyDoc: template provision map
- 3 KeyDoc: intervention evaluation tool
- 4 Planning and evaluating
- 5 Examples
- 6 Strategic management training for SENCOs: CPD Toolkit
- 2 downloads
- 8 external links
What is a provision map?
A provision map is a way for schools to show provision which is additional to and different from that which is offered through the school’s curriculum.
See paragraph 6.76 of the SEND Code of Practice.
The code also says that provision maps provide:
- An overview of the programmes and interventions used with different groups of pupils
- A basis for monitoring the levels of intervention, and its impact on pupil progress
The Department for Education (DfE) explained that a provision map isn't a compulsory document in any setting.
However, it's recommended as a helpful method for managing SEN in all schools, including special schools.
Is SEN provision a challenge?
Findings from The Key's 2017 State of Education survey suggest that providing for pupils with SEN or disabilities is expected to be the biggest challenge for 5% of primary school leaders and 2% of their secondary school counterparts.
KeyDoc: template provision map
We produced a template special educational needs (SEN) provision map, working with our associate education expert, Natalie Packer.
This provision map can be used to track and cost the interventions used in your school.
It has separate sheet for each area of need and a catch-up interventions sheet for interventions falling outside of these areas, such as English or maths interventions.
You should distinguish between catch-up interventions for all pupils, and SEN interventions, as this has implications for funding.
For staffing costs, you'll need to input an average hourly salary of each of the 'staff type' categories on the 'Contents' sheet. Then you can work out the staffing costs for each intervention.
Further costs, such as for equipment or resources, can be added in to calculate the total cost of that intervention.
The tool uses formulae to help you calculate:
- Total time spent on the intervention
- Total staffing cost for the intervention
- Total cost of the intervention for all pupils
- Total cost of the intervention per pupil
KeyDoc: intervention evaluation tool
We also worked with Natalie to create a downloadable KeyDoc spreadsheet for evaluating and tracking interventions.
The tool also has separate sheets for each area of need, and a sheet for tracking catch-up interventions.
You can input information about:
- The interventions which individual pupils are receiving
- Individual pupil progress data before and after an intervention over a given time period, such as a term
- A RAG rating of how successful the intervention has been, based on progress data and teacher assessment
It will give you a visual overview of how effective an intervention is by the numbers of red, yellow or green ratings you assign to each intervention column.
You can adapt the tool to the needs or types of intervention within your school. You'll need to decide on the best type of progress data to use before and after an intervention, to work out how effective it was.
Planning and evaluating
Lorraine Petersen and Kate Browning, 2 associate education experts, gave us advice on how to evaluate provision before creating a provision map for the following academic year.
Reviewing current provision
Review your current provision, including the current needs of pupils, trained staff, resources and interventions
- Are interventions having the expected impact?
- Which staff provided high quality provision for different needs?
- Where did you commission external support and what impact did it have?
Planning for the next year
- Audit your projected need for the next academic year, based on information for pupils entering the school (this should be available from early years settings)
- Compare the projected need with your current provision and identify gaps
- Identify where funding is coming from
- What provision is new?
- Is training required for all/some staff?
- What will progress look like? How and when will monitoring and review take place?
Ongoing review of provision
- Evaluate the provision on a regular basis, such as once a term
- Are all interventions effective?
- Identify any gaps or issues in provision. Is there any overlap between departments?
- Is funding adequate to meet needs? Is the school making the best possible use of its funding and resources?
- Ensure there are opportunities for members of staff delivering interventions to share their feedback
When developing these tips, Lorraine referred to material from the 'leading on intervention' part of the National Strategies website. This has now been archived, and you can access the original material at the following link.
Intervention overview and monitoring forms
Download forms for recording, monitoring and evaluating interventions from another article. You can also read further tips from one of our associate education experts.
We understand that the responsibilities of a SEN co-ordinator (SENCO) are many and varied.
In our SENCO zone we have pulled together useful information and resources from across The Key's website, including tools for:
- Supporting teaching staff
- Working with parents
- Managing provision
You will also find a video discussing the priorities for a SENCO across the year.
Costed provision map for individual pupils
Wigan Council has created a costed template provision map for its schools, to record details of interventions given to an individual pupil on a spreadsheet.
Users can record information relating to:
- The time spent on the intervention
- The staff running the intervention, and this cost per child
- The total cost per provision or activity
You can download it from the section "Referring for an EHC assessment".
Costed overview of a pupil group
Northamptonshire County Council has examples of provision maps for the early years foundation stage (EYFS), which can be used to track spending on meetings, interventions and resources.
Each map is accompanied by a case study explaining how the map works in practice.
Examples are available under the tab entitled "Provision mapping – documenting the range of provision (interventions) to support vulnerable children", through the link below:
Strategic management training for SENCOs: CPD Toolkit
CPD Toolkit from The Key provides school leaders with everything they need to deliver high-impact and cost-effective in-school training for teachers, leaders and support staff.
The toolkit combines online resources including ready-to-deliver training modules, step-by-step facilitator support and short sector updates for staff.
Session 1 of the SEND module on CPD Toolkit supports staff with strategic planning. The module contains a discussion activity focused on a diagram for a simple strategic planning model. The facilitator notes say:
“The starting point is the vision, which should then be translated into policy. The policy should then determine the direction of the school’s SEN strategy, which should be reflected in your SEN information report.”
The facilitator notes recommend looking at copies of the school’s SEN policy, SEN information report and any whole-school SEN plans.
You can find out more about the module here:
Lorraine Petersen is an education consultant. Previously the chief executive officer of nasen (which promotes the education of young people with SEN), and a primary school headteacher, she is also a chair of governors.
Kate Browning is an independent education consultant, specialising in school improvement matters relating to SEN and disabilities. She teaches the National Award for SEN Co-ordination and is an associate consultant for nasen, as well as a school governor.
Natalie Packer is an education consultant. She has worked for the National Strategies SEN team and as a local authority adviser.
The DfE produced a diagram that can be used to help you map your provision. This resource is also available on the National Archives website.
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