Charging for educational visits

Find out which school trips you can charge for and how much you should charge. Download our handy template to help you calculate your costs. Plus, find out what to do with any money that's left over.

Last reviewed on 6 October 2023
School types: AllSchool phases: AllRef: 8110
Contents
  1. You must have a charging and remissions policy 
  2. Know the rules around charging
  3. How much should we charge?  
  4. Should we refund surplus money? 

The cost-of-living crisis will naturally impact the level of funding you have available for educational visits. At the same time, pupils and their families may also struggle to pay any extra costs. To try and reduce the impact on your pupils, our monthly funds and freebies article offers suggestions of additional resources and funds.

Find practical steps in another of our articles to help you manage the impact of the cost-of-living crisis on your school. It includes information on how to review your spending.

You must have a charging and remissions policy 

You should outline the activities that you'll charge for in this policy. 

Download and adapt our model charging and remissions policy, or use our checklist (you can find this in the same article), to find out what to include. 

Know the rules around charging

You can't charge for any educational provision, including an educational visit that takes place

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