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Absence, attendance and punctuality: template letters to parents
Use our template letters to help you address attendance issues such as unauthorised absence and poor punctuality. See examples of letters from primary and secondary schools, and find out how to adapt your letters for pupils with special educational needs (SEN).
Download our template letters
Use these 8 letters to help you communicate with parents about absence, attendance and punctuality.
The letters cover:
- Concerns about absence, unauthorised absence or punctuality
- Formal notices regarding unauthorised absence
- Accepting or declining a request for term-time holiday
- Accepting a request for absence for religious observance
Ruislip Gardens Primary School in Middlesex has letters in the appendix of its attendance policy that cover:
- Good and poor termly attendance
- Poor punctuality
Hayeswood First School in Dorset has letters in the appendix of its attendance policy that cover:
- Poor attendance
The Henry Beaufort School in Hampshire has letters in appendix 3 of its attendance policy on areas including:
- Responding to a request for authorised absence
- Poor attendance due to illness
- Fixed penalty warnings
- Attendances below 90%
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