You are here:
Absence, attendance and punctuality: template letters to parents
Use our template letters to help you address attendance issues such as unauthorised absence and poor punctuality. See examples of letters from primary and secondary schools, and find out how to adapt your letters for pupils with special educational needs (SEN).
Contents
Download our template letters
Use these 8 letters to help you communicate with parents about absence, attendance and punctuality.
KeyDoc: template letters to parents about absence, attendance and punctuality
The letters cover:
- Concerns about absence, unauthorised absence or punctuality
- Formal notices regarding unauthorised absence
- Accepting or declining a request for term-time holiday
- Accepting a request for absence for religious observance
Primary examples
Ruislip Gardens Primary School in Middlesex has letters in the appendix of its attendance policy that cover:
- Good and poor termly attendance
- Poor punctuality
Hayeswood First School in Dorset has letters in the appendix of its attendance policy that cover:
- Poor attendance
Secondary examples
The Henry Beaufort School in Hampshire has letters in appendix 3 of its attendance policy on areas including:
- Responding to a request for authorised absence
- Poor attendance due to illness
- Fixed penalty warnings
- Attendances below 90%
Poor
- End-of-term gift-giving: template letter to parents
- Headteacher leaving letters: examples
- Letters to aggressive parents or visitors
- Lockdown procedures: informing parents and pupils
- New headteachers' letters to parents
- Newsletters: template and what to include
- Nut-free schools: letters to parents
- Online safety: resources for parents
- Parent governor/trustee elections: documents
- Phonics screening check: information for parents
- Poor behaviour: letters to parents
- Pupil premium and FSM registration: template letter to parents
- Residential trips: examples of letters to parents
- Staffing changes: letters to parents
- Uniform policy change: letter to parents
More from The Key
Bitesize training with a big impact
Our on-demand training has your whole board covered and lets them learn at a time and pace that suits them.
Help your new governors hit the ground running with our expertly-designed induction training, and our role-specific courses support your link governors develop key skills and confidence in their role.
New eLearning: DSL refresher training
Your DSL’s training should be refreshed at least once every 2 years.
Designed in collaboration with safeguarding experts, our 2.5 hour online refresher training course reminds DSLs how to put their knowledge into practice, with in-depth, real-world scenarios.
- Need-to-know: DfE publishes new statutory guidance on the cost of school uniform 19 Nov 2021 08:51
- Need-to-know: STPCD 2021 published 4 Oct 2021 10:30
- In the news: Your weekly round-up for 20 to 27 August 2021 27 Aug 2021 08:00
- In the news: Your weekly round-up for 6 to 13 August 2021 13 Aug 2021 08:00
- In the news: Your weekly round-up for 30 July to 6 August 2021 6 Aug 2021 08:00
The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.