Generating income and maximising funds

With uncertainties around rising costs, you might be thinking about how to raise more money for your school. Read about how to make the most of your funding streams and how to generate extra income.

Last reviewed on 10 March 2025
School types: AllSchool phases: AllRef: 4117
Contents
  1. Maximise your funding
  2. Be resourceful with staffing
  3. Use your school site to make extra money
  4. Develop relationships with local businesses
  5. Encourage parents/carers to contribute if they can
  6. Apply for grants

Maximise your funding

Start by making the most of the funding available to you. Have a good marketing plan in place, to attract more pupils and fill your published attendance number (PAN). Having higher pupil numbers means your school will receive more funding.

Make sure that as many eligible pupils as possible apply for free school meals (FSM). This will boost the amount of pupil premium funding your school receives. Use our template letter to encourage parents/carers to register their children for FSM.

Use benchmarking to identify priorities

See how your school's spending compares to similar schools by using the DfE's financial benchmarking and insights tool.

You can find out if your school is spending more or less than other schools, on things like staffing and utilities. This will help you identify how you can use funding more effectively.

Read more in our financial benchmarking: how-to guide.

Get value for money when buying goods and services

Follow our step-by-step procurement guide to make sure you're buying in the right way. For example, using a DfE-approved framework agreement might save you time and money.

Use our template contracts register to keep track of upcoming contract end dates. This will give you the chance to work out if it's cheaper to switch to another supplier instead of renewing with your existing provider.

You can also get expert procurement advice from the DfE's get help buying for schools service.

Be resourceful with staffing

Staffing is where you’ll find you spend most of your budget. To generate and save funds through staffing, you can:

  • Work with other schools to share services, such as site, finance and human resource teams
  • Outsource staff with specialist skills to schools that need the support but can't afford, or don’t need, full-time staff
  • Employ a procurement consultant
  • Employ a timetabling consultant who will maximise the efficiency of staff and room timetables
  • Recruit volunteers

Find out how you can organise a cost-effective staffing structure.

Use Integrated curriculum and financial planning (ICFP)

ICFP is a budget management process that helps you plan the best curriculum for your pupils with the funding you have available. 

You can get started by following our checklist and guidance.

Use your school site to make extra money

Consider letting out your school premises to generate additional income. You could provide space for:

  • Yoga, pilates and other exercise classes
  • Weight loss and other support groups
  • Evening and weekend adult education classes
  • Children’s groups, such as Brownies and Scouts

To maximise efficiency:

  • Create a marketing document of the facilities available for hire and send it to local organisations
  • Make sure school staff dealing with lettings respond quickly to enquiries

Read more guidance on letting school premises and download our template lettings policy.

Parking

You could use your school’s car park to provide:

  • Additional parking facilities for nearby events, such as concerts and fayres
  • Space for car boot sales, where the organiser would pay your school a percentage from each car's entry fee

School example: discounted rates for the community

Paddington Academy, Westminster, is a secondary school with over 1000 students. The academy remains open in the evenings to host local sports activities. It provides facilities and grounds for various groups and occasions at competitive rates in the evenings, on Saturdays and during the school holidays.

The academy also develops a feeling of community spirit by offering discounted rates for those in the local community.

Develop relationships with local businesses

Approach local businesses about sponsoring activities or facilities, such as:

  • Sports events and clothing
  • Prize-giving events
  • Open days
  • Community events

Look into developing relationships with companies under their corporate social responsibility (CSR) schemes. This could give you access to free services such as mentoring, or assistance with small capital building works.

You could also work with retailers and restaurants to earn cashback on purchases of certain products or services. These businesses may participate in this in exchange for promotion to the school community. For example, local restaurants may give your school a percentage of the profits from certain meal purchases.

Look for match funding opportunities

Some companies have a scheme where they match the amount of money raised through fundraising by their employees. For example, Experian will match raised funds up to £250 per person per year

Ask parents/carers to check with their workplace if they offer this. Some schemes have terms that only registered charities can benefit from matched funding, but this varies by organisation.

Encourage parents/carers to contribute if they can

Raise funds and make savings by working with parents/carers in your school.

Parents/carers might be able to contribute to fundraising through school fayres or other fundraising events, such as quiz nights. Read more about getting the most out of PTA fundraising efforts.

Another way to generate revenue is to sell items directly to parents/carers and pupils, if it's appropriate in your school community at the moment. This might be:

  • Annual school photos
  • Personalised jumpers with pupil names on the back
  • School merchandise such as stationery, water bottles and hats

Parents/carers can also help in practical ways

If you know your school community is particularly struggling with cost-of-living challenges, an alternative might be to ask parents/carers to donate their time.

For example, you could ask parents/carers to volunteer their help with projects like tidying the school garden, reducing the need to employ contractors or additional members of staff.

Apply for grants

Take a look at the funding opportunities available from grant-awarding bodies.

Some are unrestricted, while others are aimed at funding a specific project or purchase, such as new equipment.

Sources

Nazli Hussein is an experienced school business manager who has worked in both primary and secondary schools. She has a degree in business/finance and a diploma in school business management.

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